All Faculty Center meeting room reservation requests must be submitted through RowdyLink –

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Before Submitting a Request

Please review the following resources and guidelines before submitting a reservation request:

Reservations Overview

The Faculty Center and JPL Assembly Room are intended to support faculty-focused meetings, events, and workshops.

  • Faculty Center meeting rooms are reserved for faculty-led, faculty-oriented activities.
  • Staff may attend events in the Faculty Center only if invited.
  • The Faculty Center is not open for student use.
  • Meetings involving students that fall within the Faculty Center policies may be held in the JPL Assembly Room only.
  • The JPL Assembly Room, adjacent to the Faculty Center, is intended for academic events that serve both campus and community audiences. It may be reserved by colleges, academic departments, and other UTSA academic offices.
  • Meetings and Events hosted by Student Organizations will be referred to the Student Union.

Operational guidelines:

  • Events may be scheduled Monday–Friday, 8 a.m.–6 p.m.
  • Evening events (6–9 p.m.) require prior approval. Additional fees may apply.
  • Weekend, summer, and intersession events must begin one hour after library opening and conclude one hour before closing, unless otherwise pre-approved. Additional fees may apply.
  • Reservations are accepted for the current semester and for the upcoming semester based on the following timeline:
    • July 1 for Fall
    • November 1 for Spring
    • March 1 for Summer
  • Room requests may be reassigned to comparable spaces to support efficient space utilization.

Processing guidelines:

  • JPL Assembly Room requests must be submitted at least 10 business days in advance. This deadline is strictly enforced.
  • Same-day reservations are not accepted.
  • Next business day reservations must be submitted by 2 p.m. the previous workday.
  • Monday reservations must be submitted by 2 p.m. the preceding Friday.
  • Weekend reservations must be made at least two weeks in advance to allow for staffing.
  • Processing times may be impacted by holidays and university closures.
  • To change or cancel a reservation, please email [email protected], preferably with 48 hours’ notice.

Additonal Resources:

View Room Information
Faculty Center Space Policies
Faculty Center Facility Use Guidelines

Faculty Resources

View Room Information